If you still send and receive faxes, it sends old fashioned way, with a dedicated machine over an analog phone line quit There is an easier way to send receive faxes, one that not only helps you to be more productive, but also remove you from your office. Web faxing sends and receives your faxes over the internet.
No more dedicated machines use the Internet instead
Businesses now switch to web fax now more than ever. Why be tied to your office? Send and receive faxes from anywhere you have internet. Most VoIP PBX providers offer a web portal for their customers to send faxes and you can have your incoming faxes mailed to you in .PDF format so you can read them on your smartphone or computer wherever you are.
How it works
To send a fax, use only your browser to access your VoIP Web based PBX Web Portal provided by your service provider, select the file you want to fax, enter the fax number and click send. Most vendors send you a verification message to announce that the transfer was a success.
When you receive a fax, your service provider will be directed to the email address you enter in your account. This could be a corporate company email address or a persons email address its up to you. Then you can save your emails to read later or print them and delete them.
With Web Fax, you get all the same features as you would with a regular fax machine, including a real local or free number. When you send a fax, the machine on the other side, either online or by default, can not distinguish the difference.
How to change
Switching to web fax is easy. Your supplier should be able to port your number for you. Once your number is posted, your fax will simply stop going to your dedicated machine and coming to you by email instead.
Here are the top ten reasons why companies make the power switch
Youre never attached to your office
Send and receive faxes from your computer anywhere with an internet connection even from your PDA or Smartphone.
Lower Total Cost of Ownership
Eliminate any maintenance costs for equipment, ink toner, and paper costs. And any SPAM faxes can be deleted instead of going straight to your fax machine where they print automatically. In addition, you can save even more money by interrupting your dedicated phone line.
Professional and reliable
No more messages Load paper or Toner Low messages.
Web faxing is green
With Internet Fax, just print what you really need to print. No more wasted paper from junk fax and you can easily keep a digital archive of all shipments you want to save. According to GreenFax, government research has shown that fax machines consume 200 billion pages of paper each year in the United States alone. If only five percent of this was done paperless, it can save up to 1 million trees per year.
No more busy signals
If your company has a dedicated fax number, you know how frustrating it may be when your callers get a busy signal. With Web Fax, you can have multiple faxes sent to you at the same time without ever worrying that the fax gets lost, does not go through or needs to buy a second line.
Mobile text alerts
Always on the go, but you still can not carry to leave your office because you need to know when the serious fax comes in? With most VoIP providers, you can choose to receive a warning by email or text message saying you have received a new fax.
Keep your current number when you turn on the power switch
When you switch to a web fax service, your supplier will port your number for you. That way, you never need to update your customers about what your new fax number is and you will never miss a fax.
One to Many Faxing
Do you have a large list of contacts you want to send a fax to? With Web Fax, you can send the same fax to multiple fax numbers simultaneously with just a few mouse clicks.
No special software to download
When you sign up for these services, you will never need to buy or download any software. All software is cloud based and can be used everywhere where you have access to an internet connection and a browser.
Encrypted for security
Fax to e mail service encrypts the faxes you send out. Each service has its own unique security features, but they are all meant for one thing To make sure your faxes go through the sender without the risk of being read by another party.